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Quick take: Pollonais, Blanc, de la Bastide & Jacelon is seeking a Legal Secretary to provide general secretarial and administrative support to an Attorney in the Property & Estates Department.

The big picture: The firm represents over 100 years of combined legal expertise, formed through the merger of Pollonais & Blanc, a longstanding solicitors’ practice with 80+ years of history, and de la Bastide & Jacelon. 

We offer comprehensive civil work, including litigation, serving a diverse client base of local and international entities — from banks and insurance firms to businesses in the oil and gas sector. As Trinidad and Tobago’s designated member of TerraLex, we operate within a globally interconnected legal framework with access to high-quality firms across 250 major cities worldwide.

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Why it matters: In this role, you’ll serve as a crucial administrative support to the Property & Estates Department, managing file administration, client communication, and document preparation that ensures seamless property transactions and estate matters.

Go deeper: This position requires superior organisational skills, attention to detail, and understanding of legal processes. In this role, you will:

• Open files manually and in Amicus and obtain matter numbers

• Acknowledge receipt of instructions and send out searches

• Follow up with Title Clerks regarding searches

• Type reports on titles and do follow up checks regarding outstanding documents

• Liaise with clients including officers at financial institutions, throughout each transaction

• Handle queries and correspondence from clients

• Schedule appointments and maintain accurate diary

• Make arrangements to close transactions

• Return all relevant documents to banks and clients

• Ensure that all outstanding documents necessary for closing off files have been obtained

• Close files and present same to the Supervising Attorney before sending for binding

• Enter all other relevant information in Amicus and complete FIU folders

• Maintain up to date files and a filing system where files are diarized for regular review

• Type general letters and legal documents including deeds

• Photocopy or scan various correspondence, documents and other printed matter

• Mail, email, fax or arrange for delivery of legal correspondence to clients

• Prepare deposit requisitions

• Provide estimate of fees to clients

• Receive and place telephone calls; take and relay messages on behalf of the Supervising Attorney

• Any other related duties that may be assigned

Details: Ideal candidates will embody professional rigour and commitment to exceptional standards. This position requires:

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Job Details

• Date posted: Oct 29, 2025

• Application deadline: Nov 5, 2025

• Job type: Full time

• Location: Port-of-Spain

• Reports to: Partner

• Salary: Not disclosed by employer

• *TT$6,500 - $8,500/month is ShortlistHR’s estimated salary for this role based on similar roles in our database

Quick take: Pollonais, Blanc, de la Bastide & Jacelon is seeking a Legal Secretary to provide general secretarial and administrative support to an Attorney in the Property & Estates Department.

The big picture: The firm represents over 100 years of combined legal expertise, formed through the merger of Pollonais & Blanc, a longstanding solicitors’ practice with 80+ years of history, and de la Bastide & Jacelon.

We offer comprehensive civil work, including litigation, serving a diverse client base of local and international entities — from banks and insurance firms to businesses in the oil and gas sector. As Trinidad and Tobago’s designated member of TerraLex, we operate within a globally interconnected legal framework with access to high-quality firms across 250 major cities worldwide.

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